Office Technician (Typing) (General Services Dept – Mailroom)

Job Description and Duties

This is a readvertisement of JC 378455. If you have submitted an application for that JC you DO NOT need to submit another one. Your application will be considered.

The Department of State Hospitals - Napa, General Services is currently accepting applications for a Full-Time/Permanent Office Technician (Typing) in the Mailroom Department. The Office Technician will provide clerical support services such as time keeping, data entry, maintaining electronic logs, typing correspondence, maintain and update Excel reports, taking and preparing minutes of meetings and other duties. Attendance, punctuality, attitude and customer skills are important characteristics.

*** You must take an exam to gain list eligibility in order to apply for this position.

Exam Link below:

Office Technician Typing and General bulletin (ca.gov)

Applications may be screened and only the most qualified candidates will be invited for an interview. Position will be filled based upon budget approval .

A typing certificate is required with your application. We will honor typing certificates issued within the last four (4) years and certified from a five (5) minutes typing test, with a minimum of 40 words per minute. Acceptable Certificates are from the following entities: Any CA State Agency/Department; The Employment Development Department's (EDD) One-Stop Career Centers may offer free typing tests. For a location near you, visit EDD's website at http://www.edd.ca.gov/Jobs_and_Training/pubs/osfile.pdf ; Business schools or Colleges; Adult Education Center; or Skills and Business Education Center. Unacceptable certificates: Internet typing certificates; typing certificates from employment agencies; and typing certificates that is less than five (5) minutes testing.

To ensure your application will be considered for this recruitment the following items are required:

• You must complete the STD. 678 Employment Application in its entirety and include, "Office Technician (Typing) - JC# 389599" in the "Job Title(s)" section of the application.
• Duties Performed and Supervisor's name and Contact information must be completed on the STD 678 - Incomplete applications will not be considered.
• Attach a copy of proof of degree and transcripts if education is required to meet the minimum qualification. Foreign transcripts must be evaluated and submitted with application STD 678.
• If applicable, you must include copies of any documents that will support you meet the minimum qualifications for this classification (e.g. Training and Development Assignment or out of class experience approved and documented in your Department's Personnel Office). Failure to do so may disqualify you from this process.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• OFFICE TECHNICIAN (TYPING)

Additional Documents

• Job Application Package Checklist

Position Details

Job Code #:

JC-389599

Position #(s):

480-540-1139-703

Working Title:

Office Technician (Typing) (General Services Dept - Mailroom)

Classification:

OFFICE TECHNICIAN (TYPING)
$3,369.00 - $4,217.00 A

# of Positions:

1

Work Location:

Napa County

Job Type:

Permanent, Full Time

Facility:

Department of State Hospitals - Napa

Department Information

Founded in 1875, Napa State Hospital is the only state hospital in Northern California for persons struggling with severe mental illness. Classified as a low to moderate security facility, the hospital has a bed capacity to treat up to 1,362 patients on an attractive campus with treatment units located on 138 acres. Staff is dedicated and committed to delivering high quality, cost-effective, professional services and specialized programs in an environment that promotes continuous improvements in treatment for individuals with mental disabilities.

All Hospital Locations:
Effective October 1, 2021, in accordance with California Department of Public Health (CDPH) State Public Health Order of August 5, 2021, all workforce members in DSH state hospitals are required to be fully vaccinated with a COVID-19 vaccination regimen. Prior to your first day, you will be required to fill out a COVID-19 Vaccination Consent Form.

Effective March 1, 2022, in accordance with CDPH State Public Health Order of December 22, 2021, hospital workforce members currently eligible for booster doses must have received their booster dose.

• If you are fully vaccinated, you must provide evidence of vaccination prior to your start date.
• If you are not fully vaccinated, you have the option to receive a vaccine from one of the State Hospitals prior to your start date.
• If you are not fully vaccinated and choose to complete a request for an exemption, you must submit this exemption and receive approval prior to your start date.
• If you are not yet eligible for a booster, you must be in compliance no later than 15 days after the recommended timeframe for receiving the booster dose.

All State Hospital Locations:

Please note that start dates will be dependent upon if and when proof of vaccination or exemption requirements are submitted timely and approved.

Face Coverings:

While working on-site, employees must follow current face covering guidance as issued by CDPH.

Department Website: http://www.dsh.ca.gov/napa

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 10/2/2023
Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of State Hospitals - Napa

Attn: Exam/Hiring Unit

2100 Napa/Vallejo Hwy

Napa , CA 94558

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of State Hospitals - Napa

Exam/Hiring Unit

2100 Napa/Vallejo Hwy

Napa , CA 94558

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

* ***********Although hard copies are still accepted you are highly encouraged to submit your application via Cal Careers.****************

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.dsh.ca.gov/napa

Human Resources Contact:
Diana Prasad
(707) 690-4227
Diana.Prasad@dsh.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Tiffani Emerson-Morris
(707) 253-5562
Tiffani.EmersonMorris@dsh.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Closing Date/Time: 10/2/2023