Legal Secretary – Facilities Enforcement Team
Job Description and Duties
Are you interested in joining a team that investigates and prosecutes fraud and neglect of the elderly and dependent adults in the state's Medi-Cal program? If you are a motivated self-starter who enjoys working with others in a team environment, then the California Department of Justice, Division of Medi-Cal Fraud and Elder Abuse (DMFEA) Sacramento Office is looking for you!
Under the supervision of a Staff Services Manager I, the Legal Secretary performs legal secretarial duties for a 6-person legal team. This position requires the incumbent to: adhere to procedures; ensure all documents are prepared, proofread, copied, and filed/served in accordance with legal requirements and deadlines; verify case/legal citation and quoted text; establish and maintain an efficient system for filing voluminous correspondence and pleadings; maintain a professional and organized work area; comply with state and departmental rules and regulations and office policies and practices; compose letters and memoranda; process mail for assignments; maintain a calendar of document due dates and court appearances; set up and close legal cases; prepare subpoenas; make travel arrangements; processes travel reimbursement requests; and assist with overflow work as requested.
Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V
You will find additional information about the job in the Duty Statement .
Telework is available but is contingent on DMFEA's operational needs. Telework requires California residency.
You will find the Minimum Requirements in the Class Specification.
- LEGAL SECRETARY
- Job Application Package Checklist
- Duty Statement
Job Code #:
Legal Secretary - Facilities Enforcement Team
$3,810.00 - $4,770.00 A
$4,001.00 - $5,010.00 B
# of Positions:
Permanent, Full Time
Monday - Friday
- This position is located in the Division of Medi-Cal Fraud and Elder Abuse, Criminal Prosecutions, Facilities Enforcement Team, Sacramento Regional Office.
- Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
- Individuals who are new to State service or are looking to promote must have list eligibility in order to gain employment with the Department of Justice.
- To access the Legal Secretary Examination and obtain list eligibility, please click HERE .
- Additional exams and information can be found at: https://oag.ca.gov/careers/exams .
- For more information about the department, please visit the Attorney General's website at www.oag.ca.gov .
- A fingerprint check will be required
- Clearly indicate JC-391337 and the title of this position in the "Examination or Job Title(s) for Which you are Applying" section located on the first page of your State Application.
- If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. Unofficial school transcripts may be accepted during the application process; however, submission of official transcripts or your diploma is required prior to appointment.
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 9/21/2023
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Justice
Attn: Shylaja Kowdle (JC-391337)
2329 Gateway Oaks Drive
Sacramento , CA 95833
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Justice
Shylaja Kowdle (JC-391337)
2329 Gateway Oaks Drive
Sacramento , CA 95833
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications -
A Statement of Qualifications (SOQ) is required. Applicants who do not submit an SOQ will not be considered for this position. See below for the SOQ prompt.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
- Knowledge of criminal discovery and criminal procedure, legal terms, and rules.
- Knowledge and experience in criminal case procedure and management is welcome and helpful, but not necessary.
- Above average skill/experience working with programs such as Microsoft Word, Word Perfect, Excel, Prolaw, Outlook, HotDocs, and other Windows based legal tools, as well as the Bluebook and California Style Manual.
- Excellent English grammar and spelling skills.
- Ability to perform cite checking.
- Strong proofreading skills.
- Work independently and in a team environment.
- Work cooperatively and tactfully with staff and management.
- Demonstrate initiative and willingness to assume increased responsibility with staff and management.
- Communicate effectively.
- Use tact and discretion in dealing with confidential and sensitive issues.
- Excellent organizational skills.
- Ability to work under pressure.
- Professional demeanor and appearance.
- Excellent work habits, such as good attendance, dependability, punctuality, accurate work product, and flexibility.
Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx
The Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Information on Application Filing
Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure the timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.
Statement of Qualifications
The Statement of Qualifications is a narrative discussion of how your education, training, experience, and skills, meet the minimum and desirable qualifications and qualify you for the position. The Statement of Qualifications serves as documentation of your ability to present information clearly and concisely in writing and should be typed in 12-point Arial font and no more than one page in length.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Closing Date/Time: 9/21/2023