Facilities Planning Manager

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with a Bachelor's degree from an accredited college or university with major coursework in a field related to Public Administration, Business Administration, Architecture, Construction Science, Planning Management, or related field, plus five (5) years of experience, two (2) years of which were in a lead or supervisory capacity.
• Experience may substitute for education up to the maximum of four (4) years. A master's degree may substitute for required experience up to a maximum of two (2) years.

Licenses or Certifications:

• None.

Notes to Applicants
Under general direction, the position will manage all aspects of a portfolio of properties, department-wide programs, or operations. The Facilities Planning Manager will be responsible for the direct supervision of multiple employees.

The individual should be results-driven, detail-oriented, anticipates issues, with the ability to prioritize work assignments, available staff, and funds in alignment with organizational goals.

Must have effective verbal and written communication skills with various levels of internal customers, stakeholders, and the public; and an ability to develop relationships with customers by resolving differences and conflict.

NOTES TO APPLICANTS :

• A detailed and complete job application is REQUIRED and helps us evaluate your qualifications. In completing your job application, please be sure to provide a COMPLETE employment history regarding any relevant experience that you would like for us to consider. This information will also be used to determine base pay in the event that you are selected for this position. NOTE : A cover letter and/or resume will NOT be used to substitute for an incomplete job application.
• Please understand that your job application, cover letter, and resume will be used to measure or assess your written communication skills, including grammar, punctuation, and spelling, in helping us screen applications and determine candidates to be interviewed.
• All new employees are required to attend City of Austin and Austin Public Library training as scheduled, and should arrange their outside schedules to accommodate such training.
• The Austin Public Library reserves the right to close posted positions prior to the advertised close date , based on recruitment strategies and business needs.
• Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information.

Other optional documents such as certifications or professional education may be uploaded.

Travel:

If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Pay Range
$31.65 - $39.56 per hour

Hours
Monday - Friday 40 hours per week

• Generally 8:00 a.m. to 5:00 p.m.
• Work may include weekends, holidays, and possible extended hours
• Ability to respond to after-hours emergency situations

Job Close Date 09/14/2023
Type of Posting External
Department Austin Public Library
Regular/Temporary Regular
Grant Funded or Pooled Position Not Applicable
Category Professional
Location 635 N Pleasant Valley Rd, Austin, TX 78702
Preferred Qualifications
Preferred Experience:

• Experience in the management of the design and construction of multi-million dollar civil engineering projects.
• Experience in a supervisory capacity over staff managing CIP projects.
• Experience supervising multiple project management teams delivering CIP projects.
• Experience building relationships with others to effectively and efficiently achieve goals.
• Experience developing and managing capital improvement project budgets, including work load forecasting, planning and budgeting for projected staffing needs and other resource requirements.
• Experience presenting information related to CIP construction projects to diverse stakeholder groups, including City Council, boards and commissions, and advisory committees and citizen groups.
• Experience developing and monitoring policies and procedures.
• The ability to travel to more than one work location.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Manages a division or unit that provides facilities support in the area of custodial, security, warehouse distribution, and building maintenance. Oversees construction of new facilities, building renovation, and ensures that new furniture and equipment is installed at all new facilities Prepares, submits, and reviews division or unit goals, objectives, and accomplishments, and monitors expenditures to keep the operation within budget. Oversees the Capital Improvement and Program ( CIP ) management for the department, and ensures that all CIP documents are completed and submitted to the Budget Office on time. Ensures that all bond election documents are completed and submitted to the Budget Office and Public Works Department on time with the approval of the Director. May oversee lease agreements and land acquisitions. May represent department interests at annexation meetings, the Intergovernmental Bond Coordinating Council, Planning Commission, City Council, and other meetings. May serve as department liaison to neighborhood. May manage department's vehicles.

Responsibilities - Supervisor and/or Leadership Exercised:

• May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of supervisory and managerial techniques and principles.
• Knowledge of fundamental inventory control procedures and warehouse procedures.
• Knowledge of equipment, vehicles, materials, and methods used in Building and Grounds services.
• Knowledge of local ordinances and building codes.
• Knowledge of proper safety practices and procedures and regulations applicable to work being performed.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to perform detailed work in an organized manner.
• Ability to manage activities with other divisions, departments, consultants and contractors.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with other city employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation.
EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Facilities Planning Manager position are: Graduation with a Bachelor's degree from an accredited college or university with major coursework in a field related to Public Administration, Business Administration, Architecture, Construction Science, Planning Management, or related field, plus five (5) years of experience, two (2) years of which were in a lead or supervisory capacity. Experience may substitute for education up to the maximum of four (4) years. A master's degree may substitute for required experience up to a maximum of two (2) years. Do you meet these minimum qualifications?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* How many years of experience do you have in facility related repairs, renovation, new construction, and/or capital improvement projects?

• None
• Less than 5 years
• More than 5 years, but less than 7 years
• More than 7 years, but less than 10 years
• More than 10 years

* Select the number of years which match your supervisory experience.

• Less than 2 years
• 2 - 3 years
• 3 - 4 years
• 4 - 5 years
• More than 5 years

* Do you have experience reviewing and monitoring construction and building plans, specifications, and contracts for compliance with local codes, zoning, and ordinances?

• Yes
• No

* Please describe your experience and knowledge of project implementation process (in public sector Design and Construction), including bidding, purchasing and construction administrative requirements.
(Open Ended Question)
* Please describe your experience with coordinating and or leading interior design services with major renovation projects.
(Open Ended Question)
* Please describe your experience supervising multiple project management teams delivering CIP projects.
(Open Ended Question)
* Please describe your experience building relationships with others to effectively and efficiently achieve goals.
(Open Ended Question)
* Please describe your experience developing and managing capital improvement project budgets, including workload forecasting, planning and budgeting for projected staffing needs and other resource requirements.
(Open Ended Question)
* Please describe your experience presenting information related to architectural projects to diverse stakeholder groups, including City Council, boards and commissions, and advisory committees and citizen groups.
(Open Ended Question)
* Please describe your experience developing and monitoring policies and procedures.
(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* My job application is detailed and complete, and I understand that if I am selected as the top candidate for this particular position, my salary will be determined based on the experience submitted on my job application.

• Yes
• No

Optional & Required Documents
Required Documents Resume Optional Documents Cover Letter Other Document