Emergency Hire Accounting Technician II – Payment Services (533414)

California Polytechnic State University
November 1, 2023
San Luis Obispo, CA
Job Type



Job Summary

Essential Job Functions:
Receive, process, and analyze a variety of disbursement requests daily that include: Reimbursement Forms Vendor Payment Forms Guest Lecturer Forms Petty Cash Reimbursement Requests Vendor invoices Salary Advance Requests Student Refunds
And ensuring these requests are complete, accurate and compliant and paid in a timely manner.
Analyze and process travel expense reports. Interpret and explain basic State and CSU travel regulations and guidelines against complex travel industry standards. Review and update processes as needed so all stakeholders are efficient. Review invoices to confirm freight and sales tax are charged appropriately and ensure invoices are processed in accordance with Federal and State tax guidelines. Create, review, and continuously improve payment processes and consider new technology. Ensure consistency with established business processes as the subject matter expert (SME) for Payment Services and Procure-to-Pay processes and technologies, such as, but not limited to: Perceptive Content workflow (ImageNow), PeopleSoft, Jagger, Concur, Adobe Sign, and 1099 process. Audit ProCard reconciliation statements Work with clients and partners in process improvement to create efficiencies.
Education and Experience

Equivalent to three years of progressively responsible financial record-keeping experience. (Any equivalent combination of education and experience, which provides the required knowledge and abilities, may be substituted for the required experience).


Anticipated Hiring Range: $20.26 - $22.29 per hour

Classification Range: $20.26 - $33.63 per hour

Cal Poly

Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).
Closing Date/Time: Open until filled

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