Director, Facilities Management (Administrator III), Administration (529708)

Description:

Job Summary:

The Director of Facilities Management directs and coordinates the campus maintenance, repair, and operations program of the physical plant functions. The Director is responsible for the supervision of the heads of various sub-units within the physical plant organization, such as building trades, mechanical services, custodial and grounds.

Responsibilities include, but is not limited to:

• Responsible for maintaining the campus facilities and grounds. Provide direction and supervision to approximately 150 employees by building competence through effective coaching, performance management and mentoring. Create an environment in which employees are recognized for their accomplishments and contributions to the success of the facilities team. Direct staff and coordinate the department's resources by providing clear direction for necessary services which include maintenance, repairs, minor construction projects, custodial services, landscaping, and fleet services. Responsibilities will include working closely with the department's financial analyst on budget development and ongoing financial planning to ensure facilities priorities are met. Direct changes and improvements in work methods and develop performance standards for Facilities Management employees.
• Collaborate daily with campus administrators to limit campus utility disruptions during repair and construction projects. Oversee the annual CSU allocation for Special Repair and Minor Capital Outlay projects and is responsible for maintaining and completing deferred maintenance work for the campus. Specific duties may include directing the preparation of plans, designs, scheduling, and specifications for various projects.
• Review schematics, construction drawings and schedules for projects and confer with end users, architects, consultants, and contractors. Provide cost estimates for repair, replacement, and alteration projects. The incumbent will work directly and effectively with students, staff, and faculty to ensure the delivery of services and facilities meet the needs of the department and the University.
• Initiate and develop strong working relationships with campus customers. Represent the campus at meetings with local and state agencies and serve on campus committees relating to campus operations, construction, and maintenance. Recognize the importance of collective strength, knowledge, and information in building an effective strategic alliance both internally and externally. Participate in professional organizations and maintain an understanding of current ideas, research and practices pertaining to the areas of responsibility for the Facilities Management department.
• Develop tools to be used for program and service evaluations, organize data collection, and information analysis. Provides quality initiative reports to the Senior Associate Vice President in a timely and professional manner. Develop and provide indicator data in order to analyze performance, planned targets and monitor progress in accomplishing these targets. Direct the collection of evaluation data and work closely with the AVP, Directors, Managers, and staff. Regularly survey internal and external customers to evaluate and improve the quality of business processes and client services. Organize and facilitate regularly scheduled training with Directors, Managers, and staff as needed to educate and implement quality improvements as a strategy. Provide the AVP, Directors and Managers with specific results and recommendations.
• Working in an environment with multiple collective bargaining units, recommends new hires, promotions, termination, and transfers for the purpose of maintaining staffing needs and productivity of the work force. Works with union stewards to foster a positive, collaborative working environment for all Facilities Management represented employees.
• Other duties as assigned.

Required Application Materials:

All applicants must submit:
A letter of interest or cover letter. A current resume or curriculum vitae. Diversity Statement - may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational and/or professional experiences, background/philosophy has prepared you for this role at California State University, San Bernardino (maximum 250 words).
Minimum Qualifications: Required Education and Experience

• BS Degree in facilities management, engineering, or a related field with significant supervisory and work experience or equivalent combination of education and work experience.
• At least five years of progressively responsible management experience in facilities management.

Required Qualifications

• Knowledge of construction procedures and bidding processes
• Knowledge of purchasing, personnel, accounting and budget processes
• Knowledge of safety, environmental, energy, ADA, and Federal and State regulatory requirements
• Knowledge of all areas of Facilities Management Services operations such as: utility systems, mechanical- HVAC equipment, mechanical systems

Preferred Qualifications

• Ability to organize work effectively and exercise independent judgment.
• Demonstrated experience successfully working with a diverse range of people and to establish and maintain effective work relationships with students, faculty, staff, and the public.
• Effective communicator, who can communicate effectively with support staff and campus leadership.

Compensation and Benefits:

Anticipated Hiring Range: $11,021 - $11,667 per month

Classification Salary Range: $6,250 - $20,063 per month

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Position Information:

Work status: Full-time/Exempt/At-will

Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status.

This position will remain open until filled. The application deadline is August 19, 2023.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu .

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ .

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
Closing Date/Time: Open until filled